Description
Save hours of manual entry by automating invoice data extraction using LlamaParse and OpenAI.
Perfect for finance teams, accountants, and procurement managers needing fast, reliable invoice processing.
🔹 How It Works:
✅ 📥 Email Trigger – Watches for incoming supplier invoices with attachments
✅ 📄 PDF Download – Extracts attached invoice PDFs
✅ 🦙 LlamaParse Magic – Converts complex tables and fields into markdown
✅ 🤖 AI Agent (GPT) – Interprets the markdown and extracts structured data
✅ 📊 Google Sheets Export – Outputs invoice details into organized rows
💼 Use Cases:
💸 Finance Teams – Automate invoice logging and reconciliation
🏢 SMBs – Eliminate manual processing of recurring vendor bills
📬 Accounts Payable Automation – Ingest emailed invoices and track payments
📈 Bookkeeping – Keep digital records synced with minimal effort
🧠 Why It’s Smart:
📥 Inbox-to-Insights – Turns emails into structured finance data
🧾 Table-Aware Parsing – Handles tricky formats like nested tables
⚙️ Modular & Flexible – Replace Gmail/Sheets with Outlook/Excel or ERP systems
🔄 Zero Manual Copy-Paste – No more jumping between PDF, Excel, and emails
📉 Time & Cost Savings – Automates repetitive, high-volume tasks
🔧 Level of Effort:
🟢 Easy – Low setup effort with plug-and-play components
🧩 You’ll Need:
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📧 Gmail inbox with invoice trigger & label "invoice synced"
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🦙 LlamaIndex.ai account (for LlamaParse)
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🤖 OpenAI account (for data extraction agent)
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📊 Google Sheets (or your own system for output)
💡 Customization Tip:
Not using Gmail or Google Sheets? Easily swap in Outlook or export to Excel, QuickBooks, or your ERP system using built-in n8n nodes.
🚀 Transform Invoice Chaos into Organized Data with AI!
From PDF to Google Sheets in minutes—accurate, automated, and fully adaptable to your workflow.
